This Privacy Policy, enacted by the Organizing Committee of the 21st AAAP Animal Science Congress (“the Congress,” “AAAP 2026,” “we,” “us”), governs the collection, use, disclosure, and protection of your personal data in connection with your participation. By registering for, submitting to, or attending the Congress, you acknowledge that you have read and understood the practices described in this policy.

  • Address of the unit collecting and managing information
    • The Animal Husbandry Association of Vietnam (AHAV)
    • Address: 9th Floor, VUSTA Building, Alley 19, Duy Tan Street, Cau Giay Ward, Hanoi, Vietnam
    • Hotline: (+84) 2466 898 488
    • Email: info@aaap2026.org
  • Purpose of Data Collection
    We collect information necessary to organize and manage your participation. This may include:
    • Identity & Contact Data:Full name, title, affiliation, country, email address, phone number.
    • Registration & Financial Data:Registration type, payment confirmation, invoicing details.
    • Scientific Contribution Data: Abstract title, authors, affiliations, and the submitted one-page paper.
    • Website Usage Data: IP address, browser type, pages visited (via cookies, as per our Cookie Policy).
    • Dietary & Accessibility Preferences:Any special requirements you voluntarily provide.
    • In case of legal requirements: The Congress is responsible for cooperating in providing members’ personal information when requested by judicial authorities, including: the Procuratorate, courts, and police investigation agencies related to any illegal activities of the customer. Furthermore, no one has the right to infringe upon personal information.
  • Use of Your Data
    Your data is used strictly for Congress purposes:
  • To process your registration, payment, and manage your attendance.
  • To administer the scientific program (review, selection, scheduling, and publication of abstracts).
  • To communicate essential congress information (notices, program updates, logistical details).
  • To publish the list of participants (name and affiliation only) in the congress program or app, unless you opt out.
  • To fulfill contractual obligations with sponsors and exhibitors.
  • To improve our website and services.
  • Basis for Processing
    We process your data based on:
  • Legitimate Interest: For organizing the scientific program and communications related to your participation.
  • Consent: For specific, optional uses, such as sharing your contact details with other participants or sending post-congress surveys. This consent can be withdrawn at any time.
  • Data Sharing & Third Parties
    We do not sell your personal data. We share it only with trusted third parties under strict confidentiality agreements to provide essential services:
  • Payment Processors: To handle financial transactions securely.
  • Abstract Management & Conference Software Providers: To manage the scientific program.
  • Accommodation & Logistics Partners: Only if you book services through our official channels.
  • Publishing Partner:For the preparation of the Congress Proceedings.
    A list of key data processors can be provided upon request.
  • Data Retention
    We retain your personal data only as long as necessary for the purposes stated:
  • Financial/transactional data is kept for the period required by law.
  • Your scientific contribution (abstract) is retained permanently as part of the published Congress Proceedings.
  • Personal data will be stored until a request for deletion is made. In all other cases, personal information will be kept secure on the Congress website server.
  • Your Rights
    Depending on your location, you may have the right to:
  • Access, correct, or request deletion of your personal data.
  • Restrict or object to certain processing activities.
  • Request a copy of your data in a portable format.
  • Withdraw consent at any time (where processing is based on consent).
    To exercise these rights, contact us at info@aaap2026.org.
  • Data Security
    We implement appropriate technical (encryption, access controls) and organizational measures to protect your data against unauthorized access, loss, or alteration.
  • International Transfers
    As an international congress, your data may be transferred to and processed in countries outside your own. We ensure such transfers are governed by appropriate.
  • Policy Updates
    We may update this policy and will notify you via our website or email of significant changes.